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Working Fund Internal Control Questionnaire
- Do personnel responsible for approving transactions have sufficient data to make informed decisions?
Petty Cash
- Does the fund custodian have a lockable cash box & key?
- Are blank WF checks inaccessible to any person besides the fund custodian or supervisor during the day & locked up at night?
- Does the Department Supervisor or Manager have duplicate keys to the facilities that protect petty cash?
- Are the keys secured?
WF Reimbursement Requests
- Are WF disbursements for business purposes only?
- Are large or recurring bills submitted to Accounts Payable versus paying through the WF?
- Are employee advances made through the WF monitored for timely repayment?
- Are WF disbursements supported by paid invoices, Expense Reports or Working Fund Receipts?
- Do supporting papers for WF disbursements contain accounting information, business purpose & approval by the appropriate supervisor?
- Are WF Reimbursement Requests approved?
WF Checks
- Do WF checks contain a cancellation clause "Void After 60 Days"?
- Are WF checks outstanding more that 60 days cancelled?
- Are WF checks voided so that they cannot be cashed (defaced & signature block torn)?
WF Reconciliation
- Are WF Reconciliations done monthly?
- Are WF Reconciliations performed by someone other than an authorized check signer?
- Are WF Reconciliations reviewed & approved by a supervisor?
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