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Audit
committee charter based on Blue Ribbon Committee recommendations
This is a sample of a basic audit committee charter based on the Blue
Ribbon Committee Recommendations and in accordance with recent standards on
audit committee responsibilities. You may want to review this sample when
updating or creating your own audit committee charter because it provides
ideas about the type of information that is typically addressed in a charter
document.
Purpose
The Audit Committee is a committee of the Board of Directors. Its primary
function is to assist the board in fulfilling its oversight responsibilities
by reviewing the financial information, which will be provided to the
shareholders and others, the systems of internal controls, which Management
and the Board of Directors have established, and the audit process. In doing
so, it is the responsibility of the Audit Committee to provide an open
avenue of communication between the Board of Directors, Management, internal
audit and the independent accountants.
Organization
- The Audit Committee shall be appointed annually by the Board of
Directors.
- The Audit Committee shall consist of at least two members and shall on
and after June 1, 2001, consist of not less than three members.
- Only independent directors may be members of the Audit Committee. An
independent director is a director who meets the independence and
experience requirements of the NASDAQ Stock Market, Inc.
- At least one member of the Committee shall have a background in
financial reporting, accounting or auditing (however, the lack of any
such member shall not invalidate or otherwise affect the actions taken
by the Committee).
- The Board shall appoint one of the members of the Audit Committee as
Chairperson. It is the responsibility of the Chairperson to schedule all
meetings of the Committee to provide the Committee with a written
agenda.
In meeting its responsibilities, the Committee shall:
General
- Have the power to conduct or authorize investigations into any matters
within the Committee's scope of responsibilities. The Committee shall
have unrestricted access to members of Management and relevant
information. The Committee may retain independent counsel, accountants
or others to assist it in the conduct of any investigation.
- Meet four times per year or more frequently as circumstances require.
- Report Committee actions to the Board of Directors with
recommendations, as the Committee may deem appropriate.
- Review annually and update the Committee's formal charter.
- Meet at least annually with the independent accountants, the internal
auditors and Management in separate sessions to discuss any matters that
the Committee believes should be discussed privately with the Audit
Committee.
- Provide for inclusion in the Company's proxy statement or other SEC
filings of any report from the audit committee required by applicable
laws and regulations and stating among other things whether the audit
committee has:
- Reviewed and discussed the audited financial statements with
management.
- Discussed with the independent auditors the matters required to be
discussed by SAS 61.
- Received disclosures from the auditors regarding the auditors'
independence as required by Independence Standards Board Standard
No. I and discussed with the auditors their independence.
- Recommend to the Board of Directors that the audited financial
statements be included in the Company's Annual Report on Form 10-K.
Internal Controls and Risk Assessment
- Review and evaluate the effectiveness of the Company's process for
assessing significant risks or exposures and the steps Management has
taken to monitor and control such risks to the Company.
- Consider and review with Management, the internal audit function and
the independent accountants:
- The effectiveness of or weaknesses in the Company's internal
controls including the status and adequacy of information systems
and security.
- Any related significant findings and recommendations of the
independent accountants and the internal auditors together with
Management's responses including the timetable for implementation of
recommendations to correct weaknesses in the internal controls.
- Receive periodic information from the independent accountant regarding
the independence of the independent accountants, discuss such
information with the independent accountant, and, if so determined by
the Audit Committee, recommend that the Board take appropriate actions
to satisfy itself of the independent accountants' independence.
- Instruct the independent accountants to communicate directly to the
Audit Committee any serious difficulties or disputes with Management.
The independent accountant is ultimately responsible to the Board of
Directors and Audit Committee of the Company.
Internal Audit Firm
- Evaluate the internal audit process for establishing the annual
internal audit plan and the focus on risk.
- Evaluate the audit scope and role of internal audit.
- Consider and review with Management:
- Significant findings and Management's response including the
timetable for implementation to correct weaknesses.
- Any difficulties encountered in the course of their audit such as
restrictions on the scope of their work or access to information.
- Any changes required in the planned scope of their audit plan.
- The internal audit budget.
Compliance with Laws and Regulations
- Ascertain whether the Company has an effective process for determining
risks and exposure from asserted and unasserted litigation and claims
from noncompliance with laws and regulations.
- Review with the Company's general counsel and others any legal, tax,
or regulatory matters that may have a material impact on Company
operations and the financial statements.
- Discuss with Management, the internal auditors and the Company's
independent public accountants the status and adequacy of Management
information systems including the significant risks and major controls
over such risks.
Financial Reporting
- Review with Management and the independent accountants the Company's
quarterly financial statements prior to the filing of its Form 10Q.
- Advise management based upon its review and discussion whether
anything has come to the audit committee's attention that causes it to
believe that the audited financial statements included in the company's
Form 10-K contain an untrue statement of material fact or omit to state
a necessary material fact.
- Review with Management and the independent accountants at the
completion of the annual examination:
- The Company's annual financial statements and related footnotes.
- The independent accountants' audit of the financial statements and
their report.
- Any significant changes required in the independent accountant's
audit plan.
- Any difficulties or disputes with Management encountered during
the audit.
- The Company's accounting principles.
- Other matters related to conduct, which should be communicated to
the Committee under generally accepted auditing standards.
External Auditor
- Recommend to the Board of Directors the independent accountants to be
nominated, approve compensation of the independent accountants and
review and approve the discharge of the independent accountants.
- Review the scope and approach of the annual audit with the independent
accountants.
- Assess the external auditor's process for identifying and responding
to key audit and internal control risks.
Compliance with Codes of Ethical Conduct
- Review and monitor, as appropriate with the independent accountants
the administration of and compliance with, the Company's code of conduct
and the Foreign Corrupt Practices Act.
While the Audit Committee has the responsibilities and the powers set forth
in this Charter, it is not the duty of the Audit Committee to plan or
conduct audits or to determine that the Company's financial statements are
complete and accurate and are in accordance with generally accepted
accounting principles. This is the responsibility of management and the
independent accountant. Nor is it the duty of the Audit Committee to conduct
investigations, to resolve disagreements, if any, between management and the
independent accountant or to assume compliance with laws and regulations and
the Company's code of conduct.
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