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ASK (Auditors Sharing Knowledge) for Progress

June 1, 2001

AuditNet Welcomes you to the 21st Century!

Prior AuditNet-L Newsletters



This issue of the AuditNet-l Newsletter is sponsored by: PricewaterhouseCoopers TeamMate

"PricewaterhouseCoopers TeamMate is a database-driven audit management system that streamlines the audit process by providing integrated tools for documentation, report generation and file sharing." 


Search the Net:

Google   
Search WWW Search www.auditnet.org


The Auditor's Guide to Internet Resources, 2nd Edition Available!

The Internet is revolutionizing just about every sector of life it touches commerce, communications,  education and the media. For internal auditors, it presents an invaluable resource to those who know how to use it. 

The Auditor's Guide to Internet Resources, 2nd Edition is the only book on the Internet written expressly for internal auditors. Expanded and updated to include the latest Internet trends and resources, the book provides all the Internet competency skills auditors need to become digitally literate. Order your copy now!  Call 877-867-4947 (Toll free in U.S. and Canada) or FAX 770-442-9742 or email iiapubs@pbd.com  Use Order Number KPR320 and receive the IIA member price. It pays to use AuditNet! 

Now Available on CD-ROM!


AuditNet is Free!

The way that AuditNet remains free to the global audit community is because it is supported by sponsors. By supporting our sponsors you are supporting AuditNet and ensuring it's continued existence.

Please support our sponsors and help keep AuditNet a free resource to the global audit community. There are many opportunities for corporations and vendors to sponsor the AuditNet site. Contact jmkaplan@ix.netcom.com for more information.

Without the support of our sponsors, AuditNet would not be possible.  Please show your support by visiting their sites and evaluating their services.
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AuditNet Welcomes a New Sponsor

AuditNet welcomes Galileo and Magique as a new sponsor of the site. Galileo is a comprehensive and integrated audit management, documentation and reporting system, with optional links to Magique, an enterprise-wide risk management- control risk self-assessment system. Both are highly customizable, modular systems which support multiple remote auditors with comprehensive security. 

Visit their site and check out what they have to offer AuditNet users!

Ask the 'Net Auditor Forum

One of the major benefits of having an online community is the ability to share information and find answers to audit-related questions. A new service of AuditNet provides a forum for auditors to ask questions and have the answers available for all to see and review. AuditNet is especially grateful to Jim Loss for his contribution of the files from the Ask the Audit Guru forum that he developed for the benefit of the audit community. AuditNet intends to build on that forum to meet the mission of "auditors sharing knowledge (ASK) for progress." 

To submit a question you can go to Ask the Auditor. To review previous questions go to the Forum Index

New Programs and Workpapers Added to AuditNet

Call Center Audit Program
E-mail audit guidelines
Export Compliance Audit Program 
Foreign Corrupt Practices Act Audit Program
FLSA Audit Program (Excel)
Import Compliance Audit Program

To access the programs in other formats go to www.auditnet.org and click on Audit Programs. 


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New Additions to the Requested Audit Programs

The following items were added to the Clearinghouse of  Requested Audit Programs.  If you have an audit program that meets one of the  requests,   please send it to jmkaplan@ix.netcom.com in the interest of "electronic progress through sharing."

Employee Stock Purchase Plan

To see the other audit programs that auditors are looking for, go to www.auditnet.org and scroll to the bottom of the page.


New Publication Offers a Discount to AuditNet Users
White-Collar Crime Fighter www.wccfighter.com the only source of exclusive, authoritative "how-to" information for financial crime fighters offers AuditNet users a discounted subscription rate of $77-- a savings of $20 off the regular rate.
AUDITNET JOB LISTINGS (& MORE)

Looking to make a career change? Go to AuditNet's Audit Jobs section for the latest job opportunities. 24 hours a day, 7 days a week you have the ability to not only look at available jobs, but you can also post your resume, apply for open jobs, research companies and obtain career advice. If you are in the market for a new job, make AuditNet your first stop to check out what's available.

This is just another benefit of using AuditNet as your one stop shop for all your audit and career resources.

 

Recent Job Listings

Senior Consultant, Risk Assurance - In Confidence
Chief Internal Auditor - Rainier Pacific Bank
Internal Audit Professionals - Colonial Williamsburg Foundation
Auditor III or IV - University of California, San Diego
Internal Auditors - Depository Trust & Clearing Corporation
Staff Auditor - City of Ft. Wayne, Indiana

Let us know how you like the new format for Audit Jobs by sending an email to the editor@auditnet.org



Declaring War on Software Pirates 
A new article from PC Profile

Save $$ on the 
Software Compliance Auditors Toolkit

Be prepared when the software police come knocking on your door!

AuditNet Users Save $200 - Save $$ and get legal! Check it out!


AuditNet ISO (In Search Of) Writers!

Do you have an interest in being published and getting worldwide recognition? We are looking for auditors that can write about their experiences or to share information on Internet related topics. The Internet is a great forum to share and we want to demonstrate to the global audit community the benefits of this medium. 

For more information and compensation arrangements contact the editor@auditnet.org 


Marketing Internal Audit Seminar Soon Available!

Another digital seminar titled "Marketing Internal Audit" is in the planning stage for which we are soliciting information from people who do it successfully.

The CD will be available in the Fall.

Anyone submitting an article, URL not already listed (as a sample), PowerPoint presentation, capabilities brochure, or other material that we use can have copies of the finished CD. We are particularly seeking capabilities brochures and presentation developed by Internal Auditors.

Authors that can author an entire CD can receive royalty payments - contact Joe Pleier at jpleier@pleier.com for details.

Employers Seeking Audit Candidates?

Looking to fill an audit position for your organization?

Consider using the AuditNet Audit Jobs area. The page provides exposure to over 17,000 audit professionals every month from all over the world. The Jobs page receives between 3000-4000 hits per month. The cost is low. Tell your HR department about using this option when you are looking for audit candidates. Go to the AuditNet home page at www.auditnet.org and click on Audit Jobs. Click on Post Jobs for posting information.

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R.T. Edwards, Inc., the publisher of the Journal of Forensic Accounting offers AuditNet user organizations the opportunity to subscribe at the institutional rate.  A sample article Black Tech Forensics: Collection and Control of Electronic Evidence is available for your review. For more information on the publication go to the discounts page.

 

Ergonomic Solutions for Auditors

Ourbod Research Corporation participates in the Partner Discount Program.   Check out their listing for a special offer to AuditNet users on their products. 


 

Auditors Sharing Audit Workpapers (ASAW) 

ICQ's, Checklists and Forms, OH MY!

In the spirit of continuing to offer new free resources and tools to the global audit community, AuditNet is now accepting contributions of internal control questionnaires, audit checklists and standard forms that auditors use for projects.  The Auditors Sharing Audit Workpapers Project provides you with the opportunity to share your best practice standard forms with other auditors. Send your favorite forms to jmkaplan@ix.netcom.com.

For more workpaper solutions for your audit office check out the following AuditNet sponsors:

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CAREER TIPS FOR AUDITORS

Back to Resume Basics

by Robbie Miller Kaplan

So much has changed in the 20 years I have helped individuals prepare resumes. Technology has both helped and complicated the process; computers make it easy to write, edit, produce, and customize resumes yet employers now
require many different forms and formats to meet their specialized recruitment requirements.

What hasn't changed in all these years is how often job seekers struggle while trying to write a resume that truly reflects their unique qualities.
Employers want job candidates that meet their job requirements. If your resume shows that you have what it takes to do the job, you'll spark their
interest. Here are some suggestions to help you do it:

1. Thoroughly research careers, the job market, and actual positions to identify specific jobs of interest.

2. Carefully make a list of all the requirements.

3. Document your experience, education, and skills, paying close attention to your list of job requirements.

4. Format your resume to showcase how your qualifications match the job requirements.

5. Liberally include words that clearly identify how your credentials demonstrate your qualifications for the position.

Good luck!

The AuditNet-L Newsletter includes career-related tips from Robbie Miller Kaplan, author of Sure-Hire Resumes and Resume Shortcuts. If you find these tips useful then check out the books! For more career tips go Web site at www.job-resources.com.

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Productivity Tip: 

Bad News Good News! Tapping the Invisible Web

The bad news: sometimes search engines do not do the best job of finding certain types of documents. The good news: there are some Web tools and sites that will help you tap into the “invisible Web. Using these search jewels can provide you with greater depth in your searches. Check out the following sources for some jewels that will extend your search capability:

  1. Search for Adobe pdf files - http://searchpdf.adobe.com

  2. Search for government information - http://www.searchgov.com

  3. Search for information on 501 C 3 organizations - http://www.guidestar.org/index.html

  4. Lycos Search Databases - http://dir.lycos.com/Reference/Searchable_Databases/

  5. Direct Search - http://gwis2.circ.gwu.edu/~gprice/direct.htm

Check back next month for more Internet search tips for auditors! 

For more productivity tips order a copy of The Auditor's Guide to Internet Resources 2nd Edition from the IIA.


AuditLeverage: A Users Perspective

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Audit Leverage Efficiencies

After a two-day on-site, interactive training course, we were ready to begin using Audit Leverage to reduce audit administrative time. While we are still on a learning curve, we have some significant efficiencies:

Reduce administrative time for organizing repetitive, large audits: We audit part of our customer service center (CSC) operations, twice-yearly, for about four months staff time per audit. Even though we had used proforma audit workpapers constructed in MS Excel and Word, we still (previous to Audit Leverage) had to print EACH workpaper, label it, hole-punch it, file it, and cross-reference it. If a workpaper changed, the process repeated itself. With Audit Leverage, we input our audit program ONCE, and electronically link our workpapers to each program step. Workpaper changes are reflected electronically, and the workpaper referencing feature simplifies labeling.

For future CSC audits, we'll just roll the audit program and workpaper template over into them, which is a significant reduction of previous duplicative, non-value-added effort.

Managing the Time Budget: The time-management system helps me to ensure that staff are completing audit steps within budgeted hours. Having the time system linked to Audit Leverage project numbers, and being able to print off comparison to budget versus actual hours, are handy features. My staff and I have to input information only once, as opposed to multiple times (as with a stand-alone time system).

Reviewing Audits: Since nearly all of the workpapers we use are now electronic, reviewing them is much easier. Where we had three to four 3" binders in the aforementioned audit, we will have one, 1" binder of paper. The review note feature of Audit Leverage provides an easy means to write review comments, and to clear them. I also use the electronic review notes when preparing staff evaluations, without having to find manual paper files.

These are some of the features we're currently using. I anticipate that later in the year, we will begin using the risk assessment module and the audit point follow up features as well.

Al Carpenter
Director of Internal Audit
Virginia Department of Motor Vehicles

Watch future newsletter for another more user experiences with AuditLeverage.  

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KnowledgeSpace® Internal Audit and Risk Management Community

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Auditors have a lot on their plates. Staying on top of emerging risks, managing knowledge, developing work programs and audit plans, surveys and tools, and keeping up their own professional development.

Arthur Andersen's KnowledgeSpace® website helps with all these responsibilities. Auditors use the site to do research and to save time. They follow weekly articles on business risk, download templates tools, work programs, models, and checklists, learn new approaches from profiles of other departments and access customized news.

KnowledgeSpace® can be a valuable time saver and toolbox for any auditor. Free trials are available. Remember to mention that you saw it on AuditNet.


Special Discounts Exclusively for Auditnet Members!

Click on www.thompson.com/auditnet to learn about Thompson, its publications and how to save up to 20 percent on these valuable services. You can also call Thompson's customer service number 1-800-677-3789 for more information. Be sure to mention the Auditnet priority code CN691064 when ordering.


Save $$ on the 
Software Compliance Auditors Toolkit

Be prepared when the software police come knocking on your door!

AuditNet Users Save $200 - Save $$ and 
get legal! Check it out!


Help Keep AuditNet Current!

AuditNet is a tool used by auditors from around
the world. It is therefore very important that the 
links are current.  If you find a link that is out-
dated, broken, or going to the wrong site, be
a helpful user and let us know. Send an email to 
editor@auditnet.org
and provide the details in-
cluding the date, URL of the bad address and 
the name of the site. We will do our best to 
either correct the link or remove it so that all
AuditNet users benefit. 

Thanks!  

Auditing AuditNet: A Historical Perspective and The Stats

Just how big is AuditNet and what statistics do you have to support your claims? When I began building the AuditNet, I maintained that if I built it auditors would come.  What started in August 1994 as a one page list of 10 resources has mushroomed into the oldest and most comprehensive free site for the global audit community. While I have been reluctant to provide numbers because, in my opinion, outcomes are what counts, I have decided to play the numbers game and provide the information for the curious. There are a number of statistics that I gather on a monthly basis. For example the following statistics are as of May 31, 2001:

AuditNet-l subscribers 3,128
AuditPrograms-l discussion list subscribers 494
Total resources in KARL - 1,119
Number of pages in KARL- 102
Number of audit programs in the inventory:
Management and Financial - 145
Local Government -16
Spanish - 2
I.S. Audit Programs - 61
Mainframe and Technical Audit Programs - 68

In addition, the following information comes from the May 2001 Web Trends report. Each month I generate a report that provides this information and much more. The statistics provided help me to mange the site. If you are interested in reviewing the reports, they are available at www.auditnet.org/report

While all these numbers may interest the curious few the bottom line is that AuditNet is dedicated to maintaining and providing this clearinghouse of information for the benefit of the global audit community.  I am constantly asked by auditors how they can help in this effort. My response is to contribute and share in AuditNet's philosophy of Auditors Sharing Knowledge (ASK) for Progress. 

General Statistics
Hits Entire Site (Successful) 727,916
Average Per Day 23,481
Home Page 22,585
Page Views Page Views (Impressions) 134,741
Average Per Day 4,346
Document Views 129,607
Visitor Sessions Visitor Sessions 45,591
Average Per Day 1,470
Average Visitor Session Length 00:10:36
International Visitor Sessions 17.6%
Visitor Sessions of Unknown Origin 34.05%
Visitor Sessions from United States 48.33%
Visitors Unique Visitors 17,838
Visitors Who Visited Once 12,581
Visitors Who Visited More Than Once 5,257
 


This section represents only the additions and changes to Kaplan's AuditNet Resource List (KARL) for last month. Regular users of KARL should check this section for updates to previous postings and new additions.


New Sites Added to the AuditNet Resource List:

Directory of Essential Accountancy Abbreviations from the Library and Information Service of the ICAEW, provides a well organized central access point to abbreviations used in the accountancy profession and related fields.

Federal Best Security Practices is an educational resource from the Security Practices Subcommittee of the CIO Council designed for Federal security professionals.

Galileo is a comprehensive system of fully integrated modules that can be tailored to suit the precise needs of an Internal Audit or other Project oriented Department.
It covers Audit Plans, Timesheets, Electronic Working Papers, Report Production, Staff Scheduling, Tracking of issues and all the activities within the department.

Horwath Software Services provide a variety of Audit Automation, Risk Management and Computer Security products together with strategic advice, systems development, implementation assistance, training, and support. They are specialists in providing software development, consulting, training and support software for Internal Audit, Risk Management Quality Control, Computer Security, Fraud Investigation and other similar departments.

ICAT Metabase a product of the Computer Security Division of NIST, is a searchable index of information on computer vulnerabilities.

Magique Risk Management is a flexible integrated Risk Management System to assist organizations to Identify, Quantify, Assess and Control risks. It has options for Control Risk
Self-Assessment projects, Event recording, Causes recording and analysis, Action monitoring and a range of risk models.

USDA Office of Inspector General Web site provides information about the office and resources available.

Modifications:

QSAK software used to schedule, manage analyze and conduct internal audits, assessments, tests, inspections. This management tool designed to organize, direct, document, and report on internal
and external audits. Free limited version is available for download from the AuditNet site.

Resources No Longer Available

Please let us know of links that are not working!


For a free subscription to AuditNet-L, which includes the monthly update to Internet Resources for auditors, send an e-mail to imailsrv@list.auditnet.org;

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