Jim Kaplan's
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ASK (Auditors Sharing Knowledge) for Progress

 

November 2005

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 Accounting Procedures for Internal Control

 

 

 

 
Corporate Governance Certification

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AuditNet® Community

Sponsor News!

The AuditNet® community has grown by leaps and bounds over the past ten years thanks to your continued support. Yes it is hard to imagine but it has been a decade since this community was created!  Support AuditNet® by supporting our sponsors. Without sponsor and affiliate advertising and contributions from the AuditNet® community everyone would have to pay for use of this site.

This month check out This month check out D'Arcangelo Software Services Web enabled solutions. Galileo is a comprehensive and integrated audit management, documentation and reporting system, with optional links to Magique, an enterprise-wide risk management/control risk self-assessment system. Both are highly customizable, modular systems which support multiple remote auditors with comprehensive security.

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Build a whistleblower program without blowing the budget

 

Business scandals. Financial frauds. The Sarbanes-Oxley Act of 2002.

These are a few reasons companies have a need to provide a means for people to report wrongdoing -- and protect those who make such reports.

For smaller employers, developing a whistleblower program can be a big job. It takes time and resources, both of which can be especially difficult for smaller employers to spare.

Click here for the rest of the story!

This article was contributed by Protiviti KnowledgeLeader, an online service providing tools, templates, and other resources for internal audit and risk management. Free trials available at www.knowledgeleader.com. For a limited time KnowledgeLeader memberships are available for the reduced rate of $595 per year. Tell them you heard about it from AuditNet.org.

A Software Tip for Auditors

by Tom Kelly

As an auditor in a former company I was employed at, I utilized mapping software to plot the delivery destinations of merchandise that was sent out
of my former company's warehouses via UPS and FedEx. I utilized the delivery history kept on the computers provided by the couriers that they
provided "free of charge" for use at the warehouses. I also utilized a file of the warehouse employees home addresses. All of this data was plotted on a regional map. I was particularly interested in the addresses of employees that were responsible for sending out merchandise via courier. It struck me as a simple matter to take merchandise, box it up,
and create a delivery sticker to any destination a shipping clerk chose. I knew that missing merchandise ultimately would be identified as shrinkage as a result of the annual inventory; but I felt this was too late to identify merchandise pilferage. I thought that it was an "easy
proposition" to send merchandise directly to an employees home or perhaps the home across the street. The mapping software allowed for "house
specific - street level" visual depictions of actual deliveries. Any suspicious deliveries were investigated by back tracking to orders placed
by customers and company allowed employee purchases. Any undocumented deliveries were tagged as suspicious. If there were enough of these
"suspicious deliveries" the shipping area was put under surveillance. This proved to be, at some locations, a worthwhile effort.

AuditNet® What's New This Month?

This month we added a discussion forum for auditors. The AuditNet PowerPoint Presentation Library Exchange is ready and auditors have begun to share their work to help the entire community. A page is available for Expressing an Opinion on Internal Controls. The corporate subscription rate was added to the annual subscription program. Organizations that need more than 2 staff members accessing the service will benefit from this new rate. There are new additions to the audit programs subscription service available as an alternative for those auditors that are unable to contribute material to AuditNet®.  All this and more! The best way to find all the resources on the site is by going to the Virtual Library or use the site search.

AuditNet® Policies and Procedures Column

Policies and Procedures Update

by Rose Hightower Policy Guru for APPLE

Thank you to all who have shown support of the Policy Guru. In order to better serve you, when asking questions, please identify the company or type of industry and process you are referring to.

Questions are still coming in about how to get started. The policy statement is often the most difficult aspect to determine. I find that unless the policy is driving the process, it is better to begin with the process, representing the current state.

For the rest of the story click here!

AuditNet® Creates A PowerPoint Presentation Sharing Library

AuditNet® introduces a new sharing exchange library for audit presentations. Similar to the popular audit program exchange library, this page will provide sample actual training/briefing presentations from auditors. We encourage contributed material from the audit community. In light of the Sarbanes-Oxley demand this should be of great benefit to auditor communications to Boards and management.

As with other AuditNet® services, together, we will build this page to serve presentation needs to shortcut the preparation process. If you have a presentation to share please send it to me for posting in the exchange library or provide the URL link where the presentation resides. Make sure you include the subject area such as:

Sarbanes-Oxley
Board Briefing
Internal Audit Overview
Internal Controls

I am encouraged by the initial response and believe that this concept will offer the same opportunities offered by the audit programs library by making sure that auditors do not have to "reinvent the wheel" or by facilitating the presentation process with a template starting point.

AuditNet: Auditors Sharing Knowledge for Progress

For the current additions and page click here!

Management of Construction Contracts
Check List No. 5 – Certificate of Non-Completion

by Gursharan Singh

The completion period of any construction contract is a vital aspect of its effective and cost-efficient management. Thus it is important that delays are kept to a minimum. The authorized delays that are attributable to the client and those beyond the control of the contractor are covered by the issue of an extension referred to as Extension of Time. This aspect has been explained in detail in Check List No.4. However, delays that are attributable to the contractor including sub-contractor/sub-suppliers are subject of imposition of financial penalties.

Click here for the article!

IIA Technology Audit Guide Series

New Guide Released

Continuous Auditing: Implications for Assurance, Monitoring, and Risk Assessment
Guide

GTAG 3: Continuous Auditing: Implications for Assurance, Monitoring, and Risk Assessment — the third in The IIA's Global Technology Audit Guide series — has been released. The guide focuses on helping Chief Audit Executives make effective use of technology in support of continuous auditing and provides guidance on significantly reducing instances of error and fraud, increasing operational efficiency, and improving bottom-line results through cost savings and a reduction in overpayments and revenue leakage.

Guide 3: Continuous Auditing: Implications for Assurance, Monitoring, and Risk Assessment

Each Global Technology Audit Guide (GTAG) will be written in straightforward business language to address timely issues related to information technology management, control, or security. GTAG will be a ready resource series for chief audit executives to use in the education of members of the board and audit committee, management, process owners, and others regarding technology-associated risks and recommended practices.

Previous Guides:

AuditNet Job Listings (& more)

Looking for an audit job? Go to the AuditNet® Audit Jobs section for the latest job opportunities. 24 hours a day, 7 days a week you have the ability to not only look at available jobs, but you can also post your resume, apply for open jobs, research companies and obtain career advice. If you are in the market for a new job, make AuditNet® your first stop to check out what's available.

This is just another benefit of using AuditNet® as your one stop shop for all your audit and career resources.

Click here for more jobs!

AuditNet® Fraud Auditing Corner
FDA Incapable of Protecting U.S., Scientist Alleges
An interview with Dr. David J. Graham, associate director of the FDA's Office of Drug Safety

By Dick Carozza

Dr. David J. Graham, a scientist at the U.S. Food and Drug Administration for more than 20 years, says the agency could have prevented 60,000 deaths from the arthritis drug Vioxx. But Graham, the recipient of the ACFE's Cliff Robertson Sentinel Award, says the problems at the FDA go beyond the problems of one drug.

This article is from Fraud Magazine, the professional magazine of the Association of Certified Fraud Examiners and is a regular feature of AuditNet under a new cooperative relationships and partnership with professional associations in the interest of sharing resources for the benefit of the global AuditNet® community. .

For the rest of the article from the latest ACFE Fraud Magazine click here.

Value Added by Auditors and Accountants

By Tom Crouch, CPA, CIA, CISA, and Otis Singleton, CPA

Accounting is often portrayed as boring and unimportant. Accountants and auditors are depicted in a similar manner. What investors forget is the value added to an organization by these professionals. The reality is that auditors and accountants help create, maintain, enforce, test and evaluate the internal financial controls of an organization. This process helps provide accurate accounting results and tends to keep business risks lower over many years. The value added by these services is not always fully appreciated by investors until bad accountants and unethical auditors combine to fleece investors.

For the rest of the article click here.

Audimation Services

Fighting Fraud with Data Mining Techniques

New 2005 Schedule

Learn how to create, implement, and
maintain a fraud program – start to
finish! ... Tighten controls, strengthen
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AuditNet Enterprise Risk Management

ERM Based Auditing

by Jim D'Arcangelo

Internal auditing has received renewed attention since the recent corporate governance and accounting scandals here in the United States and in the 1990s in the U.K. The measures put in place to monitor corporate governance, i.e., monitoring financial controls, have now expanded to include
total enterprise risk management (ERM).

Click here for the rest of the story!

COSO releases small business SOX guidance exposure draft

COSO’s latest project, Guidance for Smaller Public Companies Reporting on Internal Control over Financial Reporting, will guide smaller public companies through the process of applying the Internal Control — Integrated Framework when assessing and reporting on the effectiveness of internal control over financial reporting. To access and comment on the exposure draft, visit COSO’s Web site at - www.coso.org or AuditNet subscribers can download a copy from AuditNet.

AuditNet® Conference & Training News

Want to announce your professional association conference to the global audit community? Send us conference name, date and URL details. (A reciprocal link to AuditNet is required).

*Integrating the Internet into Internal Audit IIA Chapter Seminar Rochester, NY-Nov. 9, 2005

2005 ACFE Fraud Conferences and Training

2005 IIA Conferences and Training

* indicates events where Jim Kaplan is speaking

Opportunities to Share Your Knowledge and Earn Royalties

Pleier Corporation is still seeking additional authors to publish on CD and earn royalties.

AuditNet's last posting resulted in the publishing of "A Practitioner's Guide to Performance Auditing" by Muhammad Akram Khan - see http://www.pleier.com/pacd.htm and "Auditing IT Infrastructures" by Alan Oliphant - see www.pleier.com/aiti.html.

Pleier Corporation is looking for additional authors who have quality and quantity of Internal Audit-related material appropriate for an entire CD title.

Pleier Corporation would especially like to publish a CD on Contract/Construction Auditing by an author with practical experience and an ability to communicate that information for distribution on CD or DVD.

Available topics continue to grow especially with new authors from AuditNet like Muhammad Akran Khan and Alan Oliphant.

Publish your own CD or DVD to earn royalties and receive worldwide exposure.

Available titles currently completed include:

21st Century Audit Management
A Practitioner's Guide to Performance Auditing
Auditing Fraud
Auditing IT Infrastructures
Auditing Purchasing and Contracts
Control Self Assessment
Internal Auditor Toolkit
Modern Integrated Audit Approach
Risk Management: Best Practices
Risk Management and Risk Assessment
Systems Analysis and Design

INTERESTED IN PUBLISHING

For additional information email pleier@pleier.com or call Joe Pleier at (949) 830-1575.

DISCOUNTS TO AUDITNET READERS

As a reminder, Pleier Corporation offers 10 % discounts to AuditNet readers at www.pleier.com.  To take this discount order online and enter the word AUDITNET in the coupon field at checkout.
 

E-Books for Subscribers to the Annual Audit Programs

Note: The SarbOx Section 404 Compliance Tips for IT Managers was updated to reflect new compliance dates.

Heard on the Net!

The American Red Cross

AuditNet® Using Digital Discussion Forums for Auditors

The Internet creates an atmosphere that promotes knowledge sharing and collaboration and provides digital tools that make knowledge sharing possible. The Web enables individuals to form groups to discuss issues and share information. AuditNet' goals have always been to enhance the way auditors work together, share ideas and resources, and build a digital network that will benefit the global audit community. One way to foster digital communication among auditors is the use of online discussion forums.

For the rest of the story click here!

Thanks for your support and until next month!

If you have a tip on how you are using the Internet or software applications for auditing send them to editor@auditnet.org Watch for more Internet boot camp tips from the auditing Internet guru!

Audit Work Programs Corner

Auditors Sharing Audit Programs and Working Papers

The following audit programs, ICQs, checklists or working papers were added this month. They are in  or format. Some may only be available in exchange for an audit work program contribution not currently in the inventory. 

  1. Accounts Payable-Banking (Nov 05)

  2. Balance Sheet Reconciliation Audit Program (Nov 05)

  3. IT Application Questionnaire-Gov (Nov 05)

  4. Other Real Estate Owned-Banking (Nov 05)

  5. Life Insurance Underwriting Audit Program-Banking (Nov 05)

  6. Payroll & Personnel-Banking (Nov 05)

  7. PC Replacement Audit-Gov (Nov 05)

  8. Prepaid/Accrued Expenses-Banking (Nov 05)

  9. Purchasing-Banking (Nov 05)

  10. Transit Services Audit Program (Nov 05)

Documents in the Queue!

The following audit documents will be posted next month. Interested in them now? Send an original audit work program, ICQ, checklist or other audit template and receive them via e-mail. Your contribution must include your name and email address. 

  1. Branch ATM Audit Checklist-Banking (Dec 05)

  2. Customer Focus ICQ (Dec 05)

  3. Decision Making ICQ (Dec 05)

  4. Deposits Audit Program-Banking (Dec 05)

  5. Cash Security ICQ-Banking (Dec 05)

  6. Personnel Rules Compliance Audit-Government (Dec 05)

  7. Potential Audit Comment (IT) Workpaper (Dec 05)

Contribution Required Audit Documents!

The following documents require the contribution of an audit program not currently in the inventory. They are also available to subscribers to the Audit Programs Subscription Service.

  1. Accounts Receivable Checklist-Distribution Business (Nov 05)

  2. Corporate Values ICQ (Nov 05)

  3. Purchasing-Accounts Payable-Tobacco (Nov 05)

  4. Sales ICQ (Nov 05)

  5. Sarbanes-Oxley Segregation of Duties Evaluator (Nov 05)

  6. Vending - Sales & Receipting Checklist (Nov 05)

  7. Web Site Building and Maintenance (Nov 05)

Looking for Auditors?

If your company has any audit job vacancies that you are looking to fill, have your HR people contact AuditNet® to post the job and search for candidates. Using the jobs section helps support AuditNet® as well! For more information click here.

Sarbanes-Oxley Corner

White Paper Reveals Impact of S-Ox on AP Functions

By Mary Schaeffer
Editorial Director
Accounts Payable Now & Tomorrow

The Sarbanes-Oxley Act has changed they way organizations (both public and private) handle their accounts payable operations. We’re not just talking about the way invoices are handled, but also related functions such as 1099 reporting, unclaimed property, sales and use tax, T&E, etc. Accounts Payable Now & Tomorrow (www.ap-now.com), a newsletter for professionals interested in payment issues, recently polled a group of its readers to determine if and how the Act had changed the way various accounts payable functions were handled. “We were surprised to find that organizations of all types have been influenced by the Act,” says Mary Schaeffer, the publication’s editorial director. Interestingly, the impact is not limited to public companies.

The results of the poll along with some recommendations are available in a white paper, Internal Controls & Accounts Payable: The Effect of the Sarbanes-Oxley Act on Both Private and Public Companies. The poll, on which the report is based, was conducted as part of the research for a new book, Accounts Payable and Sarbanes-Oxley: Strengthening Your Internal Controls to be published next year by John Wiley & Sons.

Auditnet.org has made arrangements for its readers to receive a copy of this paper when they sign up to receive the complimentary quick-read e-zine (delivered weekly via e-mail) e-News from the AP Front. Both will be delivered to you at no charge. You can sign up for the white paper and the e-zine at www.ap-now.com/e-zine.htm.

5 Signs That Your Audit Planning Approach is Failing

by Bruce McCuaig CA, CCSA, CIA

This is the time of year that many audit departments start to think about planning for the year ahead. The current years audit coverage is well under way, general business conditions are known and audit resource levels for the year ahead can be anticipated with some degree of certainty.

For the rest of the story click here!

Bruce McCuaig CA, CCSA, CIA, Principal Consultant, Collaborative Assurance & Risk Design with Paisley Consulting, the Cokato Minnesota business accountability solutions provider. Contact: bruce.mccuaig@paisleyconsulting.com

Making the Most of the Job Fair Experience

By Robbie Miller Kaplan, author of “How to Say It In Your Job Search” Prentice Hall Press 2002.

Job fairs offer big benefits to job seekers. You have an opportunity to network, identify what employers are seeking in applicants, participate in actual interviews, practice your interview skills, and maybe - get a job offer! If nothing else you can apply what you learn to more clearly target your resume for positions of interest.

How can you prepare and maximize the job fair experience? It’s helpful to prepare as if it were a job interview; bring along professional copies of your resume, practice responding to interview questions, and dress as if you were attending a job interview.

You’ll make the best impression if you research the organizations prior to the job fair. Get a sense of what is going on with the organization. Are they expanding? Merging? Did they just receive a government contract? Launching a new product? If you have a sense of what is going on, you can craft an appropriate question or, you can read up on the organization to have an idea of who they are and then ask questions to share a bit of their own information with the recruiter or interviewer.

How can you ensure a successful job fair experience? It's good idea to work the entire fair. Begin with organizations of least interest and work up to your top choices. You'll gain more confidence with each experience so you'll be in top form for your top picks. Prepare and introduce yourself to each employer with a 30-second introduction; include what you have been doing, what you are looking for and the skills and experience you want to use.

Always collect business cards and definitely follow up with employers that you interviewed with if you are interested in them. You can also solicit feedback on your resume to ensure it is a strong as it can be. While waiting in line, read some of the brochures you pick up or an industry publication.

And don’t just network with employers; network with other applicants. Find out what they are looking for, share a lead with an organization that is not a fit but may fit the applicant, and visa versa. Follow up with individuals you met so you can expand your network. You never know where or when the perfect lead will materialize; make sure you don’t miss it.

AuditNet® CAATT Corner

Audio Conference-Building Anti-Fraud Programs and Controls that Run on Auto-Pilot

Rich Lanza, CPA, CFE, PMP

The well-publicized scandals surrounding some of the world’s largest companies have led many organizations in both the public and private sectors to be more proactive in taking steps to prevent or deter fraud.

Savvy financial professionals know they need to implement more anti-fraud procedures—not simply because they’re a regulatory requirement of Sarbanes-Oxley—but because they create bottom-line savings for their company. After all, an estimated 6% of any one company’s revenue is lost to fraud!

Building Anti-Fraud Programs and Controls that Run on Auto-Pilot Friday, December 2, 2005 * 2:00 PM ET
Join IOMA and anti-fraud expert, Rich Lanza, in this must-attend audio program for some quick steps that can be taken immediately to build your anti-fraud program. Learn how to automate and put these procedures on auto-pilot so you can relax and get on with growing your company and your career.

For the Conference details and registration information click here!

 

AuditNet® Book Reviews

Designing and Writing Message-based Audit Reports

by Sally F. Cutler, MA

Writing audit reports is an important and continuing skill that auditors need to develop and improve. All of the audit work that has gone before is wasted if the auditor cannot convey their observations, findings and recommendations to their intended audience. This publication which is part of the IIA Handbook Series will help all staff levels to improve their work product. The author has been working with auditors for almost 15 years and this book covers the process from objectives and readers, report design, reporting process, and writing quality. There are examples, exhibits and templates available as a ready reference. Your audit library needs books that can help the beginning auditor right up through the CAE and this is a book that can fit the bill.

AuditNet® Software Compliance Audit Corner

The most comprehensive source of information that can be used in-house to manage risk and lower costs of software compliance! CLICK this image for details.

PCProfile Offers Discounted Prices to AuditNet® for the Software Compliance Toolbox©

The Software Compliance Toolbox provides detailed information and guidance on how you can manage software compliance affairs across the whole organization with a large set (over 70 articles) of self help articles that are based on audit experiences and knowledge gained over 15 years in this industry. To gain this level of detail most sites traditionally engage
consultants at expensive hourly rates to gain the same level of awareness. The details in the Software Compliance Toolbox (templates, policy, declarations etc, resources and tools) are designed to enable sites to "do it themselves", saving costs all round by focusing on getting back to business basics.

For AuditNet special pricing click here!

Your Secret Weapon in the War on Fraud

The November 2005 issue of this fraud newsletter features articles on enforcing ethical standards, unattended computers, cost effective information security compliance and more. AuditNet® users qualify for special rates on this publication. For more information click here. 

Fraud Awareness Free Pilot Program Available for AuditNet® users

FraudAware is a unique interactive on-line awareness course designed to help managers and line employees recognize the red flags of accounting fraud, embezzlement, theft of trade secrets or confidential customer data, vendor and payroll schemes, identity theft and more. Customizable to your specific risk management policies and procedures and code of conduct, FraudAware also directly supports compliance with the whistleblower provisions of Sarbanes-Oxley by equipping employees with the awareness and knowledge necessary to make effective use of the new law’s mandatory fraud reporting hotline.

AuditNet.org and White-Collar Crime 101 LLC, developers of FraudAware, are pleased to offer Free Pilot programs of the FraudAware course for up to 20 managers or line employees at your company.

For information on this program go to www.auditnet.org/fraudaware.htm

The AuditNet® Audit Bookstore Corner

Looking for books on auditing related topics? We suggest using the AuditNet® bookstore. The bookstore focuses on Internal Audit but includes other related subjects as well. AuditNet® uses Amazon to power the bookstore so each purchase you make through this link helps support AuditNet®.

How to Say It When You Don't Know What to Say  The Right Words for Difficult Times

By Robbie Miller Kaplan

As auditors we constantly interact with diverse stakeholders such as colleagues, managers, employees and others. Frequently we encounter people dealing with challenging and difficult times that may or may not be related to work. Our reaction to these situations is conveyed in our behavior both nonverbal and verbal.

For the rest of the review click here.

FREE! The Auditor's Guide to Internet Resources 2nd Edition

Interested in a free copy of The Auditor's Guide to Internet Resources, 2nd Edition? Write an article for the next newsletter on how you are integrating the Internet in auditing. If your article is selected, I will send you an electronic copy of the book. Contact us for details.

AuditNet® Vendor News

Check here for the latest news from our AuditNet® sponsors!

ACL News

Caseware-Idea News and Events

Paisley Consulting press releases

Pentana news and announcements

TeamMate news and events

AuditNet® Partner Discounts

Check out all the software vendors that offer discounts to the AuditNet® community.

AuditNet® It pays to be a member!

For information on partner discounts click here.

AuditNet® Resource List Updates

Click here for the new links!

Please let us know of links that are not working!

AuditNet® Statistics

For those who like to wade through the details on how popular AuditNet® is, click here for the current stats.

AMIGO - Free Audit Documentation Tool Available

Amigo in Spanish means "friend" and this new audit documentation tool could help the AuditNet community.  Auditors are always looking for new tools to make their jobs a little easier. I was pleasantly surprised when I received an email from an auditor that developed this audit documentation tool. He advised that he was making this tool available freely to the AuditNet community. AMIGO, the Audit Management and Information Guidance Software is a simple audit documentation software for the individual auditor. It allows internal auditors to

  • Design audit programs and program templates based on requirements

  • Document work done in simple electronic audit work papers

  • Document issues in a simplified issue format

  • Print work papers, issues and report as required

  • Generate reports

AuditNet will work with this auditor to add features and improve the system. All we need is your feedback on using the system.

To get your copy of AMIGO click here!

Free Tools for Audit Program Subscribers

Sarbanes-Oxley Enterprise Risk Management Software

SOXERM is a small and user-friendly, but powerful database which documents in a convenient format the key internal controls of your company. The main purpose is to give a cost-effective answer to the new Sarbanes-Oxley (SOX) requirements by providing adequate documentation to the Audit Committee and the External Auditors that the Company has identified, reviewed and addressed the main risks, is constantly monitoring them and taking appropriate action when required. The software requires Lotus Notes and is free to AuditNet Audit Programs Subscribers.

Coming Attractions!

AuditNet is developing a new section with links and tools for audit report writing.

Beginning in January all audit programs received will be available only to annual subscribers. Subscribe now to lock in the subscription rate for 2006.

The AuditNet Monograph Series  provides useful guides for all levels of auditors from juniors right up to audit directors. New guides are under development for Sarbanes-Oxley, internal controls and Internet for auditors. These guides will be available to subscribers. If you are interested in developing a monograph on a contract basis, contact us.

Watch for new articles on Sarbanes-Oxley, Information Security, Software Auditing, CAATTs, and more from contributors. Reviews are in the works for audit books, Sarbanes-Oxley book series from Wiley and more. Watch the newsletter for more products, services and tools for auditors. Have an idea for a column? Contact us.

AuditNet® continues adding new specialized resources for auditors. Watch the newsletter and keep checking the Library page for updates and new resources.

         



 



Revised: January 14, 2008