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AutoAudit takes the "paper" out of paperwork for HUD Inspector General.
The Office of Inspector General at the Department of Housing and Urban Development has implemented AutoAudit software to assist its 300 auditors in transforming the OIG office into a paperless environment. The HUD audit staff conducts 160 audits each year creating an average of 3,600 pages of information per audit. Adding to the challenge is the fact that the HUD audit staff is distributed across the country, working out of more than 15 local and district offices as well as the headquarters in Washington, DC. AutoAudit has given them the ability to move all of their work to an electronic format. All of their offices are connected over a Virtual Private Network (VPN) allowing them to work as a single unified workforce.
The AutoAudit software, developed by Paisley Consulting and based on Lotus Development Corporation's Lotus Notes groupware technology, automates the entire process of planning , creating and maintaining the documentation for the audits. The automated workflow ensures consistency in the documentation of audit work and the creation of audit reports across the entire staff. The software makes the auditors' work more efficient by eliminating redundancies in data entry, facilitating the review and approval process, and automating the creation of the final audit reports.
The HUD Inspector General reports directly to Congress on a semi-annual basis. Paisley Consulting has helped them create a series of reports which can be generated automatically from their database. These reports provide the key data in the semi-annual reporting process and have eliminated a significant amount of man hours which was previously needed to collect and format the data for these congressional reports.
HUD utilizes the replication functionality which AutoAudit provides to pull data from all of its offices into one centralized database in the Washington, DC headquarters. This provides OIG management with up to the minute access to all of the work being done around the country. Issues which are documented on an audit in Kansas City in the morning are on the desk top of a manager in DC within minutes and can be discussed in a management meeting that afternoon. Appropriate actions can be taken immediately and the audit can be expanded or redirected as needed. This gives HUD OIG the type of responsiveness and flexibility that government institutions have historically been unable to provide.
Paisley Consulting offers the option to customize AutoAudit for each client. "The customized version we created for HUD is an example of how we can tailor AutoAudit to the meet the specific needs of our clients," said Stacey Paisley Welu, President and founder of Paisley Consulting. "We work with our clients to design a customized solution which supports their workflow and their methodology. Our goal is to make the client more efficient in the work that they do, not to dramatically change their audit methodology."
For more information on AutoAudit and Paisley Consulting visit their
website at www.paisleyconsulting.com
